Accrual is like a bank account for employee Time off. Time offs are accrued over a specified period and they get reset at the end of the period. Time off is specified in the employee agreement and usually increases with seniority.
Let's see some scenarios of how OfficeClip handles Time Offs:
Rudy started his new job on June 10, 2010, and is allotted 12 vacation days per year. His vacation days to accrue on the first day of each month.
Let's assume Rudy's vacation days are not prorated and are calculated from his anniversary date, and the days he accrues to never expire.On July 1, 2010, he has total of 1 vacation day (for the month of June, Rudy gets full 1 day as it is not prorated).On Jan 1, 2011, he has accumulated 6 vacation days (1 vacation day every month) as long as he has not used any of them.On Jan 1, 2012, he has accumulated 18 vacation days (1 vacation day every month) as long as he has not used any of them.
Let's now assume Rudy's vacation days are prorated and calculated from his anniversary date, and the days he accrues to never expire.On July 1, 2010, he would accrue 0.5 vacation day (because the vacation is prorated, Rudy gets credit only for 15 days).All future vacations will be accrued at the same rate of 1 vacation day per month.
Mary joins the company on May 15, 2010 and she is given PTO (Personal Time Off) 15 days per year (1.25 per month). The PTO accrues every month on first of the month, is reset every year and allows only 4 days carry forward to the next year. The PTO is not prorated.On June 1, 2010 Mary would have accumulated 1.25 days of PTO (PTO not prorated). Assuming Mary has not used any the PTO throughout the year, on December 1, 2010 she would have accumulated 8.75 days (7 months of 1.25). On January 1, 2011 her PTO accumulation would be reduced to 4 (Carry Forward Rule).
John gets 12 personal days every year starting January 1, 2010 which accrues on the first of each month. John has used up four vacation days is the first six months. John got a promotion after six months which makes him eligible for 6 additional personal days every year.On July 1, 2010 John would have 2 vacation days accrued (6 total vacation days with 4 used up). Assuming John does not take any vacation in the month of July, on August 1, 2010 his vacation days accrues to 3.5 days (2 previous days plus 1.5 days with the new accrual after his promotion)