Users record time for a project and service item. A service item can either be billable or non-billable.

Each user can also specify a payroll item. The payroll item determines if the time recorded is regular work, overtime, or time-off. Regular items are the normal hours worked by the employee. Overtime is usually specified as paid by time multiplied by a factor (e.g., 1.5 or 2). Time-off is the record of time not worked by the employee, whether paid unpaid. Examples of time-off are vacations and jury duty.

Completed timesheets need to be submitted for approval to the supervisor or another designed employee of the organization. You can set up the timesheet so that it is submitted automatically to selected users, or you can allow users to submit the timesheet manually. This feature is called Approval Routing. Approval rules are configured separately for each user.

Cost and billing rates can be defined for each user and for each customer. The cost is the amount payable to a user per hour, and the billing rate is the amount billed to the customer per hour for the same work. These rates are used in the generation of certain reports that help you calculate your profitability. OfficeClip Timesheet can track multiple cost and billing rates over a period of time. This usually happens when the cost or billing rates changes frequently.

Timesheet rules can be defined to ensure that the data entered by users is valid.