DCAA Compliance for Web Timesheet and Expense

DCAA Compliance for Timesheet OfficeClip's Web Timesheet and Expense Tracker is a DCAA Compliance Contract Audit Manual 5-900 Section 9 for Audit of Labor System Internal Controls. 5-900 Section 9 provides guidance for auditing contractor labor internal controls in an effort to evaluate the adequacy of the contractor's labor system, and assess control risk related to the allow-ability and allocation of labor costs charged to government contracts.

1 - Monitor the overall integrity of the labor/Timekeeping system

• Login and password security
• All actions during information entry are logged for future audits

2 - Assure employee awareness training about the importance of proper time charging

• Officeclip provides live online training for managers and users
• Training details are available on the Pricing page

3 - Effective authorization/approvals to accumulate and record labor costs to objectives

• Time tracking by project, account, and task through a defined overall budget
• Manual and automated authorization approval

4 - Accurately record labor hours and assure that corrections are documented, authorized and approved

• Multi-level approval routing process
• Validation rules in the Web Timesheet ensure that labor rules are followed
• Configurable reports to track changes and approvals

5 - Distribute labor to assure the proper recording of labor costs to objectives

• Employees can only charge time for the projects, accounts and tasks to which they have been assigned
• Proper labor distribution is ensured by various levels of time tracking

6 - Account for labor costs to ensure that labor charges to the government are in compliance with Cost Accounting Standards and contract terms/clauses

• Defined rates to employees, accounts, and projects
• Only administrators can override specific rates
• All changes are captured in the audit trails

7 - Prepare payroll to assure independent preparation of payroll and that pay rates are appropriately authorized and accurate

• Transfer records from Web Timesheet to external payroll applications
• Extensive payroll features

8 - Reasonably assure that labor transfers and adjustments are documented and approved

• More than 100 reports to accurately reconcile various entries and charges
• Entries are tracked throughout the lifetime of the system, all backed by an audit trail

(Officeclip Web Timesheet and Expenses is approved from the DCAA Compliance Contract Audit Manual - 5-900 Section - Audit of Labor System Internal Controls - June 2nd , 2005)