DCAA Compliance for Web Timesheet and Expense

DCAA Compliance for Timesheet OfficeClip's Web Timesheet and Expense Tracker is compliant with DCAA Contract Audit Manual 5-900 Section 9 for Audit of Labor System Internal Controls. 5-900 Section 9 provides guidance for auditing contractor labor internal controls in an effort to evaluate the adequacy of the contractor's labor system, and assess control risk related to the allowability and allocation of labor costs charged to government contracts.

1 - Monitor the overall integrity of the labor/timekeeping system

• Login and password security
• All actions during information entry are logged for future audits

2 - Assure employee awareness training about the importance of proper time charging

• Officeclip provides live online training for managers and users
• Training details are available on the Pricing page

3 - Effective authorization/approvals to accumulate and record labor costs to objectives

• Time tracking by project, account, and task through a defined overall budget
• Manual and automated authorization approval

4 - Accurately record labor hours and assure that corrections are documented, authorized and approved

• Multi-level approval routing process
• Validation rules in the Web Timesheet ensure that labor rules are followed
• Configurable reports to track changes and approvals

5 - Distribute labor to assure the proper recording of labor costs to objectives

• Employees can only charge time for the projects, accounts and tasks to which they have been assigned
• Proper labor distribution is ensured by various levels of time tracking

6 - Account for labor costs to ensure that labor charges to the government are in compliance with Cost Accounting Standards and contract terms/clauses

• Defined rates to employees, accounts, and projects
• Only administrators can override specific rates
• All changes are captured in the audit trails

7 - Prepare payroll to assure independent preparation of payroll and that pay rates are appropriately authorized and accurate

• Transfer records from Web Timesheet to external payroll applications
• Extensive payroll features

8 - Reasonably assure that labor transfers and adjustments are documented and approved

• More than 100 reports to accurately reconcile various entries and charges
• Entries are tracked throughout the lifetime of the system, all backed by an audit trail

(From the DCAA Contract Audit Manual - 5-900 Section - Audit of Labor System Internal Controls - June 2nd , 2005)