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Free SMTP Clients for OfficeClip

by SK Dutta 20. April 2020 22:11

OfficeClip depends on SMTP (Simple Mail Transfer Protocol) to send notification messages out of OfficeClip. In the hosted version of OfficeClip, the SMTP is provided by the OfficeClip software and no settings are necessary. In the installed version of the product, the user must setup their own SMTP client which is then used by OfficeClip to send notification emails. We discuss below some options you may have for your SMTP setup.

  1. Use your own email service provider: You can get the SMTP settings from your email service provider. However, many service providers (like Gmail) puts a lot of restrictions when you are using their SMTP settings. 

  2. Use third party smtp server: There are some third party service providers that provides smtp service at a low cost. Many of these also gives a limited number of smtp emails free:

    1. Mailjet: Mailjet provides free 200 emails per day. However, at the bottom of each email, they add their logo.

    2. Smtp2Go: Smtp2Go provides free 1000 emails per month.

    3. SendGrid: SendGrid allows sending 40,000 emails for the first 30 days and then 100 emails per day for free.

    4. Amazon SES: Although not free, this is an inexpensive and reliable option to send emails via SMTP. It costs $0.10 to send 1000 emails. 

  3. Using your own exchange server: If your organization is using Exchange server, you can use the exchange SMTP by routing all smtp emails via the exchange server. For this to work, you may need to specify OfficeClip server as the trusted machine to relay emails.

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OfficeClip Tips

Managing Work from Home during lockdown

by SK Dutta 24. March 2020 11:47

With the Coronavirus outbreak mostly all the organizations have asked their employees to work from home. Work from home can be highly productive but it can also go wrong. Without the proper work environment and prioritized schedules, it is easy to get distracted.

So if you are dealing with this situation here are some things to consider:

https://www.linkedin.com/pulse/how-work-from-home-during-lockdown-sk-dutta/

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OfficeClip Release 10.9.2

by SK Dutta 6. February 2020 17:04

 

OfficeClip Release 10.9.2

 

For the past few months we have been working hard in making OfficeClip more usable to our users. In the new release 10.9.2 we have fixed numerous bugs and created a few enhancements:

  1. Enhancement: Issue Tracker: public share -> Issue Tracker > View Issue -> Share, was not showing the share

  2. Bug Fix: Calendar: Calendar > was not saving attachments

  3. Bug Fix: Calendar: Calendar -- Recurring events was not showing in the list screen

  4. Bug Fix: Contacts: Contacts > Currency field > Validation issue (passed when 0.00 and failed when it is 0) 

  5. Bug Fix: Email: Email: Draft emails should open in edit mode with To address populated

  6. Bug Fix: Invoices: Invoices > Billing - While importing timesheet it was giving yellow screen error 

  7. Bug Fix: Issue Tracker: Issue tracker Share link was not working without session

  8. Bug Fix: Issue Tracker: Issue tracker > share > copy to clipboard - while replying it was giving yellow screen error

  9. Bug Fix: General: History/Notification window was showing half and unable to close it as the close button was not visible

  10. Bug Fix: Time Off : Time off request created was showing as event created in notifications 

  11. Bug Fix: Timesheet: Check-In/Out was coming on different lines for mobile

  12. Bug Fix: Timesheet: Timesheet check in check out issue

  13. Bug Fix: Timesheet: Timesheet - if check out time is 12.15pm or 12.30pm it was not calculating the correct time

  14. Bug Fix: Timesheet: Timesheet summary report was not showing the check-in check-out time, showing only dates

  15. Bug Fix: Timesheet: Timesheets >> Check in / out >> not enabling check in for rejected timesheet of the week 

  16. Bug Fix: Timesheet: Timesheets >. Reports should show only time for check in / out 

  17. Bug Fix: Timesheet: Timesheet - While showing a warning or error the total column was empty 

  18. Bug Fix: Timesheet: Cannot back out from the check in process in timesheet 

  19. Bug Fix: Users: Cannot remove user from the site 

What we are doing next

Our 2020 roadmap is based on what feedback we received in 2019 and before. You, with your input, can steer our development effort to a new direction.

Watch our blog for new announcements regarding out 2020 roadmap 


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OfficeClip News

Accessing Web Application Outside Your Firewall

by SK Dutta 14. November 2019 13:19

Many small business clients ask us how to access OfficeClip from their mobile device when it is installed within their firewall. This article will discuss some of the ways how this can be achieved.

More...

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New! OfficeClip Release 10.8.5

by SK Dutta 18. September 2019 14:11

This release took us a while and we have made a few important changes and lots of fixes here:

  • Added IMAP to Emails
  • Improved History and Activity Streaming Notification
  • Changed the way Payment Processing is done
  • Enhanced Help Documentation
  • Kiosk Mode for In/Out Timesheet

More...

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OfficeClip News

Restrictions on SMTP, POP or IMAP accounts to access Gmail directly

by SK Dutta 26. August 2019 13:54

When accessing Gmail via a third-party site that connects to using POP, IMAP or SMTP protocol, some precautions need to be taken to effectively access mails.

To set up Gmail Imap and Smtp correctly see the google help page at https://support.google.com/mail/answer/7126229?hl=en

When accessing Gmail from a third party site (like officeclip.com), google adds some additional security measures:

More...

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OfficeClip Products

OfficeClip New Release 10.7.1

by SK Dutta 23. January 2019 14:57

Welcome to our first major release of 2019. This release provides you with new enhancements and lots of fixes. 

See the complete Release Notes

Upload and Download Folders

In addition to files, you can now upload and download folders in the Document Management application.

 

Introducing Drop Site

 Imagine you want a simple way for your customers to upload documents to your OfficeClip. They click on a link and can upload documents for you. 

 

Settings Screen Enhancements

Few of our users complained that our settings feature is spread out across various screens and it gets difficult to navigate through many functions. We have now consolidated everything in one place so that administrators and users alike can navigate better.

OfficeClip Settings Screen

 

Reject Comments in Time Off

Comments can now be entered when a time Off requested is rejected by the approver.

More Skins

The skin selection screen has become better with the introduction of three new skins and a better UI.

In addition to these enhancements, we have fixed many issues. For a complete release notes click here.

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How to Configure and Use OfficeClip Reports

by SK Dutta 6. November 2018 14:44
OfficeClip Report generator is a configurable tool that allows you to create many types of reports for the fields in the database.
 

In this blog, I attempt to answer a few questions that have been asked a few times about OfficeClip reports.

 
1. Project Time: Estimated vs Actuals
 
 
2. Create and Configure Timesheet Details Report
 
 
3. How to Share Reports with your Team
 
 
4. Create Report in Landscape Mode
 
 
More more videos on OfficeClip Reports visit our youtube page on reports @ https://www.youtube.com/user/OfficeClipVideos

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OfficeClip Tips

Google+ for consumer joins the list of shelved product... what is next?

by SK Dutta 9. October 2018 07:35

Over the years we have seen Google shelves products that creates good following but does not make enough money for them. I liked Google Reader, Google Talk and when Google shelved Notebook and wanted people to switch to Keep, I instead opted for another product.

Today Google announced that they are shelving the consumer version of Google+ because of compromised private profiles of many users. Also they reasoned that people do not spend enough time on average accessing it. Less time also means less ad revenue for Google. Instead of fixing the security issues they opted for closing the product altogether.  

Many other big developers like Microsoft keeps products for a long time even after they stopped development on it and then merge them to more popular products, like Hotmail to Live and MSN to Bing. 

This practice of google will make consumers more suspicious to adopt new products from them for the pain of leaving them when they started liking and getting used to them.

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What is in OfficeClip New Release 10.6.4

by SK Dutta 27. September 2018 15:21

We made many user interface changes in this release and also added some new features.

Changes to the OfficeClip UI and Skins



The entire OfficeClip UI has been modified to make it more usable and modern. All the icon images have been replaced by the font icons. Spacing has been increased between various UI elements. In addition, the OfficeClip interface has been made responsive. This means that it can be used in the modern mobile devices as is.

In addition, a total of 18 different skins has been modified to change the theme associated with those skins. Some of the skins (e,g, Metro Touch) has been optimized to make it work better on touch devices.

In/Out Timesheet



Many of you had requested us to include the ability to add employee check-in and check-out times in the timesheet. In this release, users will be able to add in, out and break times for each day.

In addition to this, these times can be seen in the timesheet preview and in the reports.

Mobile Design Changes



OfficeClip Mobile interfaces for iOS and Android has also gone through many design changes. Google Material Design has been adopted in all the screens. We have also extended the features of the application by adding more screens.

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OfficeClip News

How to access OfficeClip from outside your firewall

by SK Dutta 4. January 2018 15:39

If you have installed OfficeClip on your local server and want to access it from outside your LAN you have the following options:

  1. Setup port forwarding on your router to the OfficeClip Server IP address
  2. Use the router supported dynamic DNS to automatically forward incoming OfficeClip request the OfficeClip server
  3. Use third-party reverse IP services like ngrok to access OfficeClip without doing any change in your router

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OfficeClip Tips

How to share documents with your customers

by SK Dutta 16. November 2017 14:13

When you are working on a project inside OfficeClip, and you need to share a document or a folder with your customers you can do it directly from within the OfficeClip Sharing Application.

You can share the documents in two ways:

  1. Web Link: In this mode, the system generates an email that contains a link. On clicking, it provides a way to download the document to the user's computer. This form of sharing can be password protected, and you can also put an expiration date.

    The password is usually not sent in the same email as the link.

  2. Secured Link: In this mode, you first create a login account for your customer. Then you share the document in the same manner as in public sharing, but the customer will have to log in to his/her portal account to see the share.


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OfficeClip Tips

Trello Roadmap for the future releases

by SK Dutta 7. November 2017 13:41

We are starting to work on our next release. I have created a roadmap of what will be included in it. Please feel free to vote and add comments on the features you would like to see implemented next.

>> OfficeClip Roadmap

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OfficeClip Products

New Release! Sage 50-2108 AddIn and OfficeClip Patch

by SK Dutta 3. November 2017 14:22

OfficeClip has released a new Sage 50 AddIn that works with the 2018 edition of the software. It can be downloaded from the OfficeClip website.

OfficeClip has also released a new patch that fixes the following items:

  1. Documents: When downloading documents, the correct revision was not getting downloaded
  2. Campaigns: In Design Mode, sometimes the images from the external sites were triggering exception
  3. Timesheet: With custom fields, the column totals were not lining up
  4. Time Off: Time Offs showing for people who were not in the Approval Route
For hosted version users, it is automatically applied to the website. Installed version users can download this from our download page.

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New OfficeClip Release 10.5.1

by SK Dutta 11. September 2017 14:27

We have just released a new version of OfficeClip 10.5.1.

We made many enhancements and hundreds of bug fixes. Most important enhancements we are releasing are:

  1. An Email Tracker that queues and tracks all emails that goes out of OfficeClip
  2. In addition to the SOAP API, we have added a REST API module
If you are using OfficeClip online, your do not have to do anything, the upgrade is automatic. If you are using the installed version you can download and install the latest version from our website.

The latest release notes are available here

I will be posting more details of individual enhancements soon.


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OfficeClip News

How to Create and Customize webform

by SK Dutta 4. May 2017 13:55

The video below shows how you can create a contact web-form to capture leads from your website. It also discusses basic customization of the web form to make the look and feel of the form similar to your website.



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OfficeClip Tips

Patch 3 Released for OfficeClip 10.4.27

by SK Dutta 20. February 2017 18:38

Today we have released a new patch that solves some of our customer's issues. Following are the changes in this patch:

  1. PatchGeneral: Google Sync was failing in some cases   PE1141 (Support Tickets)
  2. PatchTimesheet: Could see attachments inside Submitted/Approved Timesheet   AC1138 (Support Tickets)
  3. PatchContacts: Mandatory List Fields were not checked for validation   AC1137 (Support Tickets)
  4. PatchProjects: Unable to scroll the Accounts List screen   AC1136 (Support Tickets)
If you have the installed version of OfficeClip, you can go to the OfficeClip download page to read instructions and download the patch. If you are using OfficeClip online at our website they are automatically applied to the site.

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OfficeClip News

Patch Released for OfficeClip 10.4.27

by SK Dutta 2. February 2017 15:16

Today we released a patch for 10.4.27. If fixes one issue:

  • Projects > Accounts List - Screen cannot be scrolled down
If you are using OfficeClip.com cloud it is automatically installed and you do not have to do anything. If you have the installed version you can down the path and read the installation instruction here: 


The complete release notes is here: https://www.officeclip.com/web/releasenotes.html

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OfficeClip News

Tutorial - Time Off and Accruals in OfficeClip

by SK Dutta 31. January 2017 22:17

I got a few questions from some of our customers on proper use of the OfficeClip Time Off and Accruals. OfficeClip Time Off application has many features that can manage your employee's vacation, leaves and paid time off. I decided to create a tutorial video to make it simple. Let me know if you liked it or have any questions.


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OfficeClip Tips

New Release 10.4.27

by SK Dutta 25. January 2017 13:41

We are pleased to announce a new release this year for OfficeClip. The following are some of the important changes we made to the product:

  1. Timesheet - Time Off Integration
  2. Live Chat Integration
  3. Lots of bug fixes
More...

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OfficeClip News

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