OfficeClip Forums

OfficeClip Blog
Discussions on OfficeClip Products and Services

Web Timesheet can now track time for all applications

by Admin 21. September 2009 14:09

Many of you have requested a feature which would allow time spent on fixing issues, tasks or speaking with the contacts can be imported into OfficeClip Timesheet so that these time could be billed to the clients. Because OfficeClip customers have varying needs, this created some implementation challenges:

  1. What if the user does not use the OfficeClip Timesheet? In this case we are providing additional configurable reports.
  2. You want to export only some work items to the OfficeClip Timesheet. We have created a wizard interface that will allow users to pick and choose what is imported.
  3. Also, OfficeClip Timesheet should be flexible enough so that free form editing is available after the information in imported to the timesheet.

More...

Tags:

OfficeClip News | OfficeClip Products | OfficeClip Tips

OfficeClip Enhances the Group Calendar Application

by Admin 11. September 2009 14:09

OfficeClip Web Calendar offers various ways to create events to connect with your coworkers, customers and partners:

  1. You can create Group Events that is seen to everyone in your organization.
  2. Meetings can be created with your co-workers, customers and contacts. These are visible to the meeting facilitators, attendees and proxy.
  3. Personal events are private events that are visible only to the creator.
  4. Events can also be created from other applications, for example from the contact details screen of the Web Contact Manager, you can quickly create an appointment with the contact.

More...

Tags:

OfficeClip News | OfficeClip Products

Creating Relationships in OfficeClip Contact Manager

by Admin 3. June 2009 08:06

Relationships exist in various forms in the real world and any software, including OfficeClip Contact Manager, could not possibly think of and fulfill all the possible relationships while implementing the system. To fill this gap the Web Contact Manager provides the ability to create arbitary relationships between various entities in OfficeClip. For example:

  • For Real Estate transactions, a Broker can be a relationship between two Contacts
  • An Account can be a Partner of another Account

Relationships are shown as the "children" of the object (for example Contacts, Accounts etc.) to which it is attached. A relationship is always created between two objects and OfficeClip shows this relationship as a "child" of both these objects.

To create a new relationship, go to the object that you want to create the relationship with and click on the Relationship link (on the object detail screen). For other tips on using the OfficeClip software and the Contact Manager in your business, check out our forum.

Tags: , , , , , , , ,

OfficeClip Tips | OfficeClip Products

New Feature: Mileage calculation

by Admin 19. May 2009 09:05

We had many requests for this feature and so we have implemented the mileage calculation module within OfficeClip's Expense Report.

To use it the administrator must first set the mileage rate from the Expense Report > Profile screen and create a expense type called mileage.

Whenever a user fills up an expense report and selects the expense type mileage, the number of miles entered will automatically be multiplied by the mileage rate.

Mileage Calculation for Web Expense Report

Mileage Calculation for Web Expense Report

We are confident that this new feature will help OfficeClip users to better track the expenses for their projects. Inadvertent errors will be significantly reduced and the automatic calculation will save time from entering the mileage rates manually.

To see other new features and enhancements for OfficeClip 8.1.1, check out our blog article that describes them in detail!

Tags:

OfficeClip Tips | OfficeClip News | OfficeClip Products

Introducing the Newest Version of OfficeClip

by Admin 12. May 2009 16:05

OfficeClip 8.1.1 Release

We have been working hard to improve our software and we are excited to introduce some great new features with the release of OfficeClip 8.1.1!

OfficeClip Interface

In this release, OfficeClip has a completely new interface. The look and feel of the software has been changed to improve the user experience. The main toolbar has been shifted to the left side, from the top. All the colors and tones have been altered throughout the software to make it more appealing to the user. 

 

Contact Manager Home

New Interface for OfficeClip

 

Contact Roles for Opportunities

When you create Opportunities in the OfficeClip Contact Manager, you can now add multiple Contacts to each opportunity. Additionally, each Contact can be assigned a specific role, such as Manager, Contractor, Associate, etc. To enable this feature, go to Opportunity > Admin > Children.

Manage Campaigns More Effectively

You can now associate your campaigns with other objects. This will enable OfficeClip Campaign users to have documents,  notes etc. associated with each particular campaign. Using these objects with campaigns will allow you to be more organized.

Automatically Track Mileage Expenses

We have added a new feature to the Expense application that enables users to enter a mileage rate and have the expense amounts automatically calculated. The feature will save users the time of having to manually enter their mileage expenses and also eliminate inadvertant errors associated with entering it manually. Learn more about this feature.

What is coming?

We soon plan to add the following features:

  • Full fleged Project Management
  • More useful reports
  • Addition of Relationship Manager, Contract Manager and Products

OfficeClip Resources for Your Business

We are continuously building our online community where current and prospective customers can learn about our software and receive ideas for improving efficiency in their businesses. In addition to our fairly new Twitter account, we have created a forum where OfficeClip users can go for support, share tips and ask questions.

OfficeClip Forum 

OfficeClip Forum

Network with us online and be part of our conversation to help small businesses become more efficient!

Tags:

OfficeClip News | OfficeClip Products

How to create a help desk using the OfficeClip Web Issue Tracker

by Admin 15. March 2009 15:03

OfficeClip Issue Tracker can be used in various ways. This articles shows how to use it as an IT help desk.

  1. Setup a Binder: Binders are containers that holds issues. You can create different of binders for different things. For example, one binder can hold Internal Software bugs and another binder can hold customer issues. More detail on how to set up a binder is available here.
  2. Configure fields: Each binders can be configured in terms of their fields and list values. After you setup the binder, you will be taken to a screen from where you can rename existing fields, add user-defined fields or select which fields should be shown on the opening screen.
  3. Setup appropriate Rules: OfficeClip Issue Tracker can be configured to notify users under various circumstances, for example, a rule can be created to email the issue to the person it is Assigned To. Also Escalation Rules can be created to take an action if an issue is not addressed for a specific amount of time. More details can be found here.
  4. Setup a drop-in mailbox: A drop-in mailbox is an email address that can be used by your customers to report issues via email. In order to use this feature, you will need to setup a POP account at your service provider. OfficeClip Issue Tracker will periodically go and check for mails in this mailbox. If found, any mails (along with attachments) will be captured and entered into the appropriate binder. More details on how to setup this feature is explained here.
  5. Create a web page for your users to report issues: Sometimes it is easier to have a web page from where your users can report issues. OfficeClip Extranet can be used to create an issue capture form. Extranet module will provide you with a URL that you can link to your website. Details on how to set this up is written here.
  6. Provide a secured page for your customers to manage issues: OfficeClip Extranet also provides flexibility to create secured extranet user accounts (these are different from your normal user accounts) that you can give to your customers. Using this account they will be able to enter issues, add notes to an issue and also change the status of an issue. See here  for more information.

Tags:

Small Business Tips | OfficeClip Tips | OfficeClip Products

StyleFix - Automatically fix StyleCop violations

by Admin 16. February 2009 14:02

Microsoft StyleCop reports style violation in C# code. It helps standardizing codes throughout the enterprise and also makes reading, sharing and maintaining code much easier.

The only problem is that it reports more than 100 types of violations and so the number of violations that you see in a typical project may run into the thousands. Some of them may be easy to fix in the visual studio using macros and regular expressions but most of them take a lot of time and are hence not practical at all.

Microsoft blog suggests that the next release of the StyleCop will be automatically able to fix the violations. This is a welcome improvement! In the meantime let me give you a stop-gap approach that we are using here.


The following tools are useful:

  1. Ghostdoc - A automated documenting tool implemented as macros. Although I believe that automated (and syntactical) documenting defeats the purpose of documentation, this tool is a GEM!. You need to use it to see what I mean.
  2. NArrange - An open source project that does some things like rearranging the code to fix some stylecop violations of the code. However, it does not touch the majority of the violations.
  3. StyleFix - This is what we have written here to use it on our own code. It does a few things:
    1. Allows you to selectively choose files that will be processed by StyleCop.
    2. Automatically fixes many violations. This program is new and will be improved till anything better comes up on the horizon.

 

I am using StyleFix with some success. For example, for a small project with 8 files, the first time I ran with StyleCop, I got 1753 violations!!! After running StyleFix it reduced to 273 or so. Applying GhostDoc reduced it to 92. The rest of it, I had to do manually :-(

The executable is at: http://www.codeplex.com/StyleFix

The source code is at: http://www.codeplex.com/StyleFix/SourceControl/ListDownloadableCommits.aspx

If you are using it I would like to know what you think. If you want to contribute, let me know I will gladly share the svn access. *** This program is still in beta, so please make appropriate backups before using it. I am not responsible if it screws up your code ***

Tags:

Developer Resources | OfficeClip Products

New OfficeClip Release and Enhancements

by Admin 1. December 2008 19:12

We have been working hard on various improvements and we are excited to introduce some great new features!

MS RDLC Dynamic Reports


With our OfficeClip 7.7.4 release on November 23, 2008, we have made several enhancements to the software. OfficeClip now has Beta Microsoft RDLC Dynamic reports. We have added these Microsoft reports instead of the Crystal reports and are confident that they will be more effective and appropriate in meeting the needs of OfficeClip users. They also give users the ability to add their own custom reports within the Web Timesheet and Expense, Web Issue Tracker and Web Contact Manager applications.


New Online Help Files


Another enhancement that has been in the works for some time is our online help files. We have done extensive work on updating these files to accurately reflect the software and guide both new and existing users through the many features of our software. We aimed to have the online help files do more than simply show "how" to make new web timesheets, color-code issues, create email campaigns, etc. We wanted them to also demonstrate "why" these various features and functions will help our users and how best to take advantage of all parts of the software to get the most benefit. The online help files can be especially helpful if you are in the process of evaluating our software, as they will guide through not only the setup of OfficeClip software, but also show you the varying levels of functionality and efficiency that the software can bring to your organization.


New Backup and Restore Tool


A new backup and restore tool is provided with the current version that will allow you to do your database and configuration file backups unattended. To access this tool, go to the Start Menu -> All Programs -> OfficeClip


Check Out Our New Video!


We also made a video of our software! So if you are new to OfficeClip and want to see how your business can benefit from web based management software such as
Introduction to OfficeClip

online timesheets
, web contact management, document sharing, etc. then take a look at our short (we promise!) video:


Last But Not Least...


Finally, we wanted to say how excited we are that Whataburger is using OfficeClip for their online business needs. We look forward to providing them with web based solutions now and into the future. Excited about any of these new features or want to see something else? Give us feedback or post a comment below!

Tags: , , , , , ,

OfficeClip News | OfficeClip Products

New Editions and Pricing for OfficeClip

by Admin 14. October 2008 17:10

Many business are feeling the effects of the economy right now and we wanted to help our potential and exisiting customers by introducing a new pricing structure for OfficeClip, as well as some new price reductions for our software. Its still necessary for businesses to be able to grow, organize and become more efficient, so we have put together three editions of OfficeClip, with the aim of meeting the various needs of all our customers.


Team Edition (Free)
- This free edition is for two users and we are aiming it at customers who want to first evaluate OfficeClip before buying and for developers. This edition can be used for an unlimited amount of time, allowing plenty of time for evalutation and for developers to try it out extensively. Team edition can be hosted or installed.


Professional Edition
- You can purchase Web Contact Manager, Web Timesheet and Expense, Web Issue Tracker and Web Collaboration separately or you can get them all together in the Premium Suite. Professional Edition can be either hosted or installed and is for anywhere between 3-200 users.  We have reduced the prices by 20%, please visit our pricing page for more information.


Unlimited Edition
- This edition is for organizations with over 200 users and is only available in the installable version. By purchasing the Unlimited Editions, there are no limits on the number of users, all applications (Web Timesheet, Web Contact Manager, Issue Tracker and Web Collaboration) are given and the source code is available. Please contact us for a quote on this edition.


Whether you are 2 users, 50 users or 1000 users; need only web based timesheet software or all applications; want to install or use the hosted versions-we are confident that we have the solution for your business.

Tags: , , , , , , , ,

OfficeClip News | OfficeClip Products

Get the most from OfficeClip: Login from your mobile!

by Admin 6. October 2008 12:10

This is a really handy feature of OfficeClip. Log in to OfficeClip from your mobile phone and access all your contacts, notes, tasks, appointments, etc. from anywhere you happen to be! This allows you to be even more flexible because you don't need to be on a computer. You could be in a taxi, on a train or having a coffee and be able to get all your OfficeClip information, such as Contacts, easily from your phone.

OfficeClip was created using the Microsoft .Net framework®, giving it flexible configuration and implementation on numerous web client devices, such as web browsers, Palm® devices, and web-enabled mobile phones. To access your OfficeClip contacts from your Web Contact Manager, and other applications, simply visit www.officeclip.mobi to login to your OfficeClip account. Couldn't be easier!!

Another great feature of OfficeClip is the ability to send SMS messages. Within every member's information, there is a place to add a mobile number and then you can manage the SMS. This gives you the ability to either disable the SMS entirely or to specify what type of SMS messaging you would like to receive. To send an SMS to someone, just click the link beside their mobile number. Remind a team member about a meeting, send an update on a web timesheet report or share information about an account in Web Contact Manager  all from within OfficeClip! This is a an easy, efficient and very quick way to communicate with your colleagues, whether they are in the office, out to lunch or traveling for work.

If you enjoy these features, or have questions, we encourage you to leave comments for us and for other readers!

Tags: , , , , ,

OfficeClip Tips | OfficeClip Products

New Connectors for OfficeClip and third-party software

by Admin 23. September 2008 18:09

These connectors will enable OfficeClip Timesheet users to easily and efficiently connect with third-party accounting software such as Quickbooks, Peachtree and MS Accounting. The add-ins will eliminate the need for any double entries, as all accounting data, like payroll entries, etc., can be directly moved back and forth between the accounting software you are using and OfficeClip's Web Timesheet and Expense. Each of these connectors can also work with our Offline Timesheet, so if you don't have an internet connection, you can still access the two-way data transfer.

In addition to the connectors for the various accounting software, OfficeClip also has MS Word and MS Outlook add-ins. The MS Word add-in will allow you to create mail-merge documents (letters, fliers, campaigns, etc.) directly from MS Word using the OfficeClip Contact Manager application. Our MS Outlook add-in enables you to quickly and easily synchronize your Contacts, Events, Tasks and Notes straight from MS Outlook to OfficeClip and vice versa. This is an extremely useful feature since we are all busy and need the ability to have flexible access to our information.

If you think having an OfficeClip Connector will make your work easier and more streamlined (which we are sure it will!) then visit the OfficeClip website to learn more and download a connector.

Tags: , , , , , , , , , ,

OfficeClip News | OfficeClip Products

Timesheet Rules Enhancement

by Admin 3. July 2008 18:07

We’ve been able to add some functionality to the Timesheet Rules feature. This enables you to automate certain communication (or actions) based on the values of a submitted timesheet. For example, if your company’s policy states that certain departments/employees must submit a minimum of hours worked, then this feature will automate the notification of when/if a particular user fails to meet the requirements. Therefore, both employee and manager can be a little more efficient in the submit and approve pieces of the time tracking workflow.

Here’s a quick guide to setting up rules through the Timesheet Admin console:

1. Add a condition to the rule (also, you can set the order of the conditions to set the appropriate precedence)

2. Select the action which you would like to occur, once a submitted timesheet has met the condition(s) of the rule.

3. Name the Rule, so that you will be able to easily identify it from the Rule List view.

 

 
Timesheet Rule

Tags: , , ,

OfficeClip Products | OfficeClip Tips

Issue Tracker Escalation Rules

by Admin 3. July 2008 18:07

Issues are often entered in the system and forgotten. OfficeClip Web Issue Tracker Escalation Rules allows administrators to decide what to do when a critical issue is not attended for a predetermined amount of time. These rules are defined in Condition – Action format. For example, a rule can be set such that if an issue is open and critical and not worked on for a period of two days then an action is triggered. Actions can be set for sending email, changing the value of a field or even sending SMS messages. This feature can be accessed from the Rules Menu of the Issue Tracker Admin screen.

Issue Tracker Escalation

 

 

 

 

 

 

Tags:

OfficeClip Tips | OfficeClip Products

Time Tracking Software

by Admin 9. March 2008 16:03

What is time tracking software? Is it right for my company? Time tracking software provides an easy, efficient way to track the time of employees and managers for projects and tasks. It is also easy to view the time spent on various aspects of the projects as they are happening, allowing for fast adjustments to keep your project moving towards completion without wasting valuable time and money.


How will my business use Time Tracking Software?


Timesheet software
greatly reduces administrative tasks within your organization because all communication is centralized through the same application. This saves massive amounts of paper and also saves time; you don’t have to chase team members and remind them to complete and submit their timesheets. Employees and managers alike will find online timesheets easy to use and helpful and we have discussed how this works for each below:

Used by Employees – If you are worried about your employees resisting the idea of using time tracking software , don’t! It is an opportunity for employees to keep track of what projects they are working on and where their hours are being spent. This gives them a complete record of their productivity on all their projects.

Used by Managers – Managers will also find online timesheet software to be extremely beneficial for many reasons. They will be able to have their employees timesheets automatically routed to them for approval and they can set up rules to help eliminate mistakes and errors for employees entering time. This will save hours and money for the company. Timesheet software can be integrated for the easy transfer of data to and from applications like MS Excel, QuickBooks, Peachtree, etc.

Although change can be difficult, time tracking software are definitely a change for the better for your company and for your employees. The ability to effectively track resources and allocate them to projects in real time will result in increased profitability, reduced costs and better overall organization and productivity among employees.

 
Spend a couple of minutes to browse through the Screen shot tour of Online Timesheet and Expense.




Description of Time Tracking Software

 

How does Time Tracking Software Work?

Time Tracking software easily and effectively tracks the time of your employees anytime, anywhere. Because it is accessed via a web browser, it is perfect for employees who travel, work from home or just need flexibility in accessing and using their timesheets.

  • Multi Tasking – User friendly software that can be used by multiple people and can track multiple clients and projects.

  • Member Management – Managers can set hour and expense rules and/or warnings to employees to better manage things like overtime,travel expenses, etc.

  • Customization – Your employees can allocate and track things like vacation, jury duty, maternity leave, etc. accurately, eliminating many hassles.

  • Cost Control and Profits – You can generate timesheet and management reports to study utilization levels, costs incurred and the profitability achieved from each and every project. The Return on Investment on the timesheet software can be measured in number of months.

  • Security- Timesheet software offers you multiple levels of security so that managers, consultants, assistants, etc. can have various levels of access to information and data. It is also supports DCAA compliance for tracking history, creating audits and logs.


Comparison table for various editions of the Web Timesheet and Expense software provides users flexibility to choose the edition that is suited for them.

Various editions of the Online Timesheet Software is available. Hosted timesheet software can be purchased for as little as $10 a month and can be fully downloaded for around $80 per user. Once your business begins using timesheet software, you should find increased productivity, communication and efficiency as well as reduced costs, better organization and improved ability to effectively manage projects and resources.

More information on the OfficeClip Web Timesheet and Expense software is available at the OfficeClip website.

Online Timesheets

by Admin 9. December 2007 16:12
Online timesheet is a powerful tool you can use to effectively allocate resources to a project and continue to track them through the life of the project. It is also easy to view the time spent on various aspects of the projects as they are happening, allowing for fast adjustments to keep your project moving towards completion without wasting valuable time and money.

Features of Online Timesheets

 

Online timesheets have many features that make them so beneficial to organizations and a few of them are listed below:

  • Multi Tasking – User friendly software that can be used by multiple people and can track multiple clients and projects.

  • Member Management – Managers can set hour and expense rules and/or warnings to employees to better manage things like overtime, travel expenses, etc.

  • Customization – Your employees can allocate and track things like vacation, jury duty, maternity leave, etc. accurately, eliminating many hassles.

  • Cost Control and Profits – You can generate timesheet and management reports to study utilization levels, costs incurred and the profitability achieved from each and every project. The Return on Investment on the timesheet software can be measured in number of months.

  • Security- Timesheet software offers you multiple levels of security so that managers, consultants, assistants, etc. can have various levels of access to information and data. It is also supports DCAA compliance for tracking history, creating audits and logs.

Online Timesheet Software is extremely affordable; hosted timesheet software can be purchased for as little as $10 a month and can be fully downloaded for around $80 per user. Once your business begins using timesheet software, you should find increased productivity, communication and efficiency as well as reduced costs, better organization and improved ability to effectively manage projects and resources.

 
More information on the OfficeClip Web Timesheet and Expense software is available at the OfficeClip website.
 
Spend a couple of minutes to browse through the Screen shot tour of Online Timesheet and Expense.

Learn about Online Timesheets

Using Online Timesheets in Your Business

 

Timesheet software greatly reduces administrative tasks within your organization because all communication is centralized through the same application. This saves massive amounts of paper and also saves time; you don’t have to chase team members and remind them to complete and submit their timesheets. Employees and managers alike will find online timesheets easy to use and helpful and we have discussed how this works for each below:

Used by Employees – If you are worried about your employees resisting the idea of using time tracking software , don’t! It is an opportunity for employees to keep track of what projects they are working on and where their hours are being spent. This gives them a complete record of their productivity on all their projects.

Used by Managers – Managers will also find online timesheet software to be extremely beneficial for many reasons. They will be able to have their employees timesheets automatically routed to them for approval and they can set up rules to help eliminate mistakes and errors for employees entering time. This will save hours and money for the company. Timesheet software can be integrated for the easy transfer of data to and from applications like MS Excel, QuickBooks, Peachtree, etc.

 

Online Timesheet software can make your company more productive by accurately track time spent on various projects. This enables reduced costs and better overall organization and productivity among employees.

Timesheet Software

by Admin 9. July 2007 16:07

What is timesheet software? Is it right for my company? Timesheets provide an easy, efficient way to track the time of employees and managers for projects and tasks. It is also easy to view the time spent on various aspects of the projects as they are happening, allowing for fast adjustments to keep your project moving towards completion without wasting valuable time and money.


What does Timesheet software do?

Timesheet software easily and effectively tracks the time of your employees anytime, anywhere. Because it is accessed via a web browser, it is perfect for employees who travel, work from home or just need flexibility in accessing and using their timesheets. Online Timesheet and Expense software is implemented so that it can be used with a platform independent web browser with a powerful backend sql database. It also has flexible reporting options.

  • Multi Tasking – User friendly software that can be used by multiple people and can track multiple clients and projects.

  • Member Management – Managers can set hour and expense rules and/or warnings to employees to better manage things like overtime, travel expenses, etc.

  • Customization – Your employees can allocate and track things like vacation, jury duty, maternity leave, etc. accurately, eliminating many hassles.

  • Cost Control and Profits – You can generate timesheet and management reports to study utilization levels, costs incurred and the profitability achieved from each and every project. The Return on Investment on the timesheet software can be measured in number of months.

  • Security- Timesheet software offers you multiple levels of security so that managers, consultants, assistants, etc. can have various levels of access to information and data. It is also supports DCAA compliance for tracking history, creating audits and

Various editions of the Online Timesheet Software is available. Hosted timesheet software can be purchased for as little as $10 a month and can be fully downloaded for around $80 per user. Once your business begins using timesheet software, you should find increased productivity, communication and efficiency as well as reduced costs, better organization and improved ability to effectively manage projects and resources.


 Download Web-based Time Tracker and try it free for 30 days.

 

Spend a couple of minutes to browse through the Screen shot tour of Online Timesheet and Expense.

How to use Timesheet Software


How will Timesheet software improve my company?

Timesheet software greatly reduces administrative tasks within your organization because all communication is centralized through the same application. This saves massive amounts of paper and also saves time; you don’t have to chase team members and remind them to complete and submit their timesheets. Employees and managers alike will find online timesheets easy to use and helpful and we have discussed how this works for each below:

  • Used by Employees – If you are worried about your employees resisting the idea of using time tracking software, don’t! It is an opportunity for employees to keep track of what projects they are working on and where their hours are being spent. This gives them a complete record of their productivity on all their projects.
  • Used by Managers – Managers will also find online timesheet software to be extremely beneficial for many reasons. They will be able to have their employees timesheets automatically routed to them for approval and they can set up rules to help eliminate mistakes and errors for employees entering time. This will save hours and money for the company. Timesheet software can be integrated for the easy transfer of data to and from applications like MS Excel, QuickBooks, Peachtree, etc.

Although change can be difficult, timesheet software are definitely a change for the better for your company and for your employees. The ability to effectively track resources and allocate them to projects in real time will result in increased profitability, reduced costs and better overall organization and productivity among employees. 

More information on the OfficeClip Web Timesheet and Expense software is available at the OfficeClip website.

Powered by BlogEngine.NET