There are two ways to implement timesheet software in your organization: hosted and installed.
Hosted timesheet is hosted by a third-party provider and accessed via a web browser. This is the simplest option, as you don't need to install any software on your own computers. All you need is a compatible web browser and a login to access the timesheet software.
Installed timesheet is installed on your own computers or on a private cloud (like AWS or Azure). This gives you more control over the software, but it also requires more maintenance and administration. You will need to install, update, and back up the software yourself.
The table below summarizes the differences:
|Features||Hosted Version||Installed version|
|Also known as||Known as SAAS(Software as a Service) or cloud-based software||Known as on-premise software|
|Set up||Easy to set up as it can be done using a browser from anywhere||Installation and setup usually is done by the customer|
|System requirements||In most cases a compatible browser is required||Requires hardware (or private cloud) and the timesheet software to install|
|Cost||Less expensive in the short term as most of them are priced at per user per month. In long term the pricing may add up||Installation and startup cost is more than the Hosted version. However, in most cases it is a one-time cost. Long time cost savings is achieved by avoiding monthly fees. Some company charges an upgrade every year at about 20% to 25% of the initial cost|
|Data and Privacy||Data is hosted on vendor's server (or a private cloud like AWS). Data may be compromised if the vendor server is targeted||Data is hosted on customer's computer or server. So, the privacy depends on following best practices by the customer|
|Scalable||Customer has no control on the scalability. Vendor can scale the resources depending on their ability||Customer has full control on the scalability. It may however, add to the initial cost of acquisition|
|Backup and security||Data is backed up and secured by vendor. As long as vendor does this properly, your data is safe||Customer has full control of the backup and security. On the flip side, they will have to implement their own policy.|
|Support and maintainence||Vendor maintains and updates the software. The customer usually is not involved.||Maintainence and updates of the software lies with the customer|
|Customization||Less customizable than installed software||Is customizable as the implementation does not affect other customers|
The best option for you will depend on your specific needs and requirements. If you want a simple, easy-to-use solution, hosted timesheet is a good option. If you need more control over the software, installed timesheet is a better choice
Here are some factors to consider when choosing between hosted and installed timesheet:
Hosted software may be a good option if you are looking for a simple, easy-to-use, affordable, scalable solution.
Installed software may be better if you need a more customizable solution with better performance and control
Here are some factors to consider when choosing between hosted and installed software:
Once you have considered these factors, you can decide which type of software is right for your business.