A Timesheet is a document that tracks how much time each employee (or consultant) spends on the job. Traditionally it used to be done using paper, email or spreadsheets. Now it is done through web and mobile app that has made it easy to enter, share and track.
Timekeeping Software is now used by employers to track various items like time worked, paid time off (PTO), accruals, payroll, and expenses. In most systems time is recorded in multiple forms like Weekly, Bi-Weekly, Semi-monthly, monthly, etc.
After an employee creates the timesheet, it is routed to approval by a supervisor. Once done, it can be sent to various backend systems like ADP, QuickBooks, etc. for payroll processing.
OfficeClip reporting system has many in-built reports like Timesheet approvals, DCAA audits, employee utilization by task, account, timesheet details, summary, etc. Users can also build a custom report as per their requirements.
Projects are jobs done for your customers. Time can be tracked for a particular project, and it helps in estimation and resource allocation for a project. With Project Management, the administrator can get a clear update of the status of the project, the percentage of work done and the amount spent on a project.
Users can enter time details in two ways. One is a normal mode where users can manually enter the hours worked for a project along with the details. Second is the In/Out timesheet mode wherein the working hours get automatically calculated with the Check in and Check out system.
This module helps to keep track of expenses incurred by an employee working on a project. The expenses cover the cost of travel, fuel, supplies, lodging, food, etc. The reimbursement module helps keep track of employee payments and advances.
Time Off Module keeps track of the paid leaves and accruals for employees. Various categories for leaves can be created, and accruals can be calculated for each category. Reports can be generated to show the total history of employee time off records in all categories.
Invoices in timesheet software ensure proper records of number of the hours spent on a project, task done for a project and project rates. Invoicing will also help to track payments and will give clarity on your bills. With OfficeClip invoices, users can create recurring and non-recurring invoices. Invoices can be created for approved timesheet and expenses from the OfficeClip Timesheet and Expense application, which will ensure receiving payments in time.
Calendar software in HRM displays all the time off's taken by employees in a month. The calendar view in HRM will also show the tasks for a project, events in that particular month, etc. New events can be created using different labels.
Tracking time is easy with the OfficeClip mobile app. This app is helpful when the employees have to work on the client site with no easy way to access the desktop site. The mobile app can be accessed from anywhere which helps them to enter work details at the end of the day. Administrators in the corporate office can track the working hours of employees as well as the work done for a project.