20 Free Contact Manager Software

While in a business, it is essential to organize data efficiently. For example, while following up with a customer, you should have all information in one place instead of searching it in different sheets.

What is Contact Manager software?

A Contact Manager software stores all your contact information in one centralized place, easily accessible for all the team members.

Customer information

It will give an overview of all the communication, notes, events, issues, sales history, or follow-ups related to a contact. In addition, this software will also help you to keep track of your leads and prospects.

Why Contact Manager?

Imagine if you want to send a newsletter to selected customers from a long list of databases.
How will you filter those chosen customers?

Secondly, how will you set up an appointment with few leads at different points in time?

Inefficient management of data will result in:

  • Bad experience for customers
  • Lack of coordination amongst team members
  • Decreasing work efficiency and productivity affecting business

Choosing the right contact management software will help resolve all the issues, streamline your workflow, and improve team collaboration.

What features should you look for in an ideal Contact Manager?

contact manager features

Free Contact Manager

So why do companies offer free contact manager if it costs to create them? There are few reasons:

  1. As a marketing aid: Most people are comfortable when they select a software without any time or sales pressure. Moreover, the resistance to convert from free edition is lower than paying upfront.
  2. As a branding aid: It is possible that the company creates another similar paid software and they provide other software or tools free to promote their company and products.
  3. Open Source: Many great open source tools are free and they come with the source code.

Issues with Free Software

You may face the following issues when you use any free SAAS software in your team:

  • Limited support and training
  • Restrictions in features and functions
  • Limited users
  • Limited storage
  • Import and export limitations
  • Activity tracking for a limited period

List of Free Contact Managers:

On the web, there are many free contact manager software. We have looked into a few of them that we consider as important ones and provided a quick overview below.

Product Features Cheapest paid version
OfficeClip Hosted
  • User Limit: Unlimited
  • Time Limit: Unlimited
  • Maximum Contacts: 1000
  • Change History: 15 days
  • Free Storage: 5 GB
  • Custom Fields: ✓
  • Invoices: ✓
  • Customer Portal: ✓
  • Activity Tracking: ✓
  • Email Templates: ✓
  • Email Inbox: Unlimited
  • Import/Export via CSV: ✓
  • Appts & Followups: ✓
  • Track Time: ✓
$3/user/month
OfficeClip Installed
  • User Limit: Unlimited
  • Time Limit: Unlimited
  • Maximum Contacts: Unlimited
  • Change History: 15 days
  • Free Storage: Unlimited
  • Custom Fields: ✓
  • Invoices: ✓
  • Customer Portal: ✓
  • Activity Tracking: ✓
  • Email Templates: ✓
  • Email Inbox: Unlimited
  • Import/Export via CSV: ✓
  • Appts & Followups: ✓
  • Track Time: ✓
$24/user (one-time)
  • User Limit: 15
  • Maximum Contacts: 500
  • Free Storage: 500 MB
  • Custom Fields: ✓
  • Activity Tracking: ✓
  • Email Templates: ✓
  • Email Inbox: ✓
  • Appts & Followups: ✓
$14.99/user/month
  • User Limit: Unlimited
  • Free Storage: ✗
  • Custom Fields: ✗
  • Import/Export via CSV: ✓
  • Appts & Followups: ✓
$15/user/month
  • User Limit: 1
  • Maximum Contacts: 500
  • Change History: Past 60 days
  • Free Storage: 1 GB
  • Custom Fields: ✓
  • Email Templates: 5
  • Email Inbox: 150 emails/day
$7/user/month
  • User Limit: 2
  • Time Limit: Unlimited
  • Maximum Contacts: 1000
  • Change History: 1 week
  • Free Storage: 500 MB
  • Email Templates: ✓
  • Track Time: ✗
$8/user/month
  • Time Limit: Unlimited
  • Maximum Contacts: 5000/user
  • Change History: ✓
  • Custom Fields: ✗
  • Activity Tracking: ✗
  • Import/Export via CSV: Only Import
  • Appts & Followups: Followups only
$2.5/user/month
  • User Limit: 1
  • Time Limit: Unlimited
  • Free Storage: 500 MB
  • Custom Fields: ✗
  • Activity Tracking: ✗
  • Email Templates: ✗
  • Import/Export via CSV: Export only
  • Appts & Followups: ✓
$8/user/month
  • User Limit: 2
  • Time Limit: Unlimited
  • Maximum Contacts: Unlimited
  • Change History: ✓
  • Free Storage: 100 MB
  • Custom Fields: ✓
  • Email Templates: ✗
  • Email Inbox: ✗
  • Customer Portal: ✓
  • Import/Export via CSV: ✓
  • Appts & Followups: ✓
$14/user/month
  • User Limit: 1
  • Maximum Contacts: Unlimited records under 200 MB
  • Change History: ✓
  • Free Storage: 200 MB
  • Custom Fields: ✓
  • Invoices: ✓
  • Appts & Followups: Reminder for followups only
$24/user/month
  • User Limit: Unlimited
  • Time Limit: Unlimited
  • Maximum Contacts: 1200 records/base
  • Change History: 2 weeks
  • Free Storage: 2 GB
  • Custom Fields: ✓
$10/user/month
  • User Limit: 2
  • Time Limit: Unlimited
  • Maximum Contacts: 250
  • Change History: ✗
  • Free Storage: 50 MB
  • Custom Fields: ✓
  • Appts & Followups: Calendar only
$18/user/month
  • User Limit: 10
  • Maximum Contacts: 1000
  • Custom Fields: ✓
  • Activity Tracking: ✓
  • Email Templates: ✓
  • Email Inbox: ✓
  • Import/Export via CSV: ✓
  • Appts & Followups: ✓
$8.99/user/month
  • Time Limit: Unlimited
  • Maximum Contacts: 500
  • Custom Fields: ✓
  • Email Templates: ✓
  • Email Inbox: 50/day
  • Import/Export via CSV: ✓
$19/user/month
  • User Limit: 1
  • Time Limit: Unlimited
  • Maximum Contacts: 500
  • Email Inbox: 1000/month
$89 for 2 users/month
  • Maximum Contacts: Unlimited
  • Change History: ✓
  • Custom Fields: ✓
  • Customer Portal: ✓
  • Import/Export via CSV: ✓
  • Email Templates: ✓
  • Email Inbox: ✓
  • Appts & Followups: ✓
$15/user/month
FreeCRM
  • User Limit: Unlimited
  • Free Storage: Unlimited
  • Email Inbox: ✗
  • Appts & Followups: ✓
$25/user/month
  • User Limit: 1-3
  • Maximum Contacts: 750
  • Activity Tracking: ✓
  • Email Inbox: ✓
  • Appts & Followups: ✓
$12/user/month
  • User Limit: 10
  • Maximum Contacts: 3000
  • Free Storage: 3 GB
  • Invoices: ✗
  • Activity Tracking: ✓
  • Email Templates: ✓
  • Email Inbox: ✓
  • Appts & Followups: ✓
  • Track Time: ✓
$30/user/month

Please note, that these were looked at before publishing the blog. If you want to use any of them you are asked to look into their website or contact the developer of these software companies.

Decision Template for Contact Manager:

At this instant, you have shortlisted your products, now, what is the scientific way to evaluate them quickly? We have created a decision matrix template where you can plug in some numbers and get an idea of their cumulative worth:

decision matrix

Click here: Contact Manager Decision Matrix Template

Also, see:

How to select a Contact Manager for a small business