An Invoice is a bill issued by a seller to a customer, which identifies both the parties, specifies the quantities and cost of product and services, taxes, discounts that have been provided by the seller. It is a written agreement between the buyer and seller which mentions the payment terms and specifies the period when the payment is to be made by the buyer.
Figure: Invoices List
OfficeClip Invoicing module can:
Figure: Timesheet Billing
Billing is an important feature in invoices. The users can create invoices by exporting items from Timesheet and Expenses application to Invoices module within OfficeClip. The users have to enter minimal information like the period of billing, checkmark the items to be billed and a customizable invoice will be created.
Before creating an Invoice the administrator can set up certain things to be added in an invoice like the taxes, terms, etc.
With the profile the administrator can add their organization logo, address, email, notes and other details which the buyer can see in the invoice.
In the taxes section, the administrator can add up different kinds of taxes that are levied on the goods that are supplied by their organization.
Various terms which are required for a business to receive payments can be added.
The seller can set up payment gateways to receive money by clicking on the PAY link in the invoice itself. The buyer can also make payments through credit cards.
The user can create an invoice with different kinds of templates. He can also customize the templates as per the organizational requirements. Quotes and Estimates can also be generated, and they can later be converted into an invoice.
The seller can create different kinds of items as per his business needs to add up in the invoice.
Figure: View Invoice
The invoice contains all the details like the items, taxes, terms, the organization logo, address, invoice number, it also includes the notes exchanged between the buyer and seller. The invoice can be paid directly by just clicking on the PAY button which will take user to the payment gateways. The invoice can also be exported in a PDF, Word or Excel format.