A Paid Time Off (PTO) is a bank of hours in which the employee pools sick days and vacation days. It may cover leaves for all kind of purpose like sick leave, vacation leave, leaves for a personal reason, medical leave, etc.
A PTO can differ from person to person in an organization. It depends on the number of years spent by an employee in an organization, his/her experience or position. A Senior employee may get more PTO's as compared to a newly joined recruit.
OfficeClip Time Off will help to track the time off's of all the employees in an organization. It also tracks accruals for each time off categories.
Figure: List of Time Off's
OfficeClip handles the approval workflow efficiently. An approver is assigned for a group of employees who can approve their time offs. The requested and approved time offs can also be shown on the company calendar.
Figure: Assigning Approver
When an employee submits a time off request, he may require approval by his manager or supervisor. The administrator has to ensure that the request is sent to the appropriate person by providing a proper approval path. The administrator needs to set up an approver for each employee to approve their time off request.
Figure: New Time Off Request
Once the approver is set, the time off request process can be carried out smoothly. The employee submits a request, the approver can see the time off in the pending status, and he can approve or reject a time off and also write comments for the same in a pop up that appears after approving or rejecting a time off.
Figure: Calendar View
With Time Off Calendar in OfficeClip, the users can see at a glance the scheduled time off of all employees. This gives a better idea of employee availability and helps in better scheduling and allocation of work.
The Category helps to differentiate between various kind of time off's and each category can have different accrual policies.
Figure: Various Time Off Categories
Category consists of various kinds of leave taken for different purpose. In each category, leaves are allocated to the employee taking into consideration of position and number of years worked. The excess leaves in each category are calculated at the end of the year, and they are either compensated in the form of money, or they are carried over to the next year. The administrator can decide whether to enable the accruals for a particular category or not.
Accruals in time off are an accumulation of paid time off's over a period of time. They are used to calculate, accrue and track the amount of time off's an employee has. The accruals for each employee can be set differently based on the years they have spent in an organization. While creating an accrual the administrator can set the following: