Time management is the process of planning and organizing your work while prioritizing them. Managing your work and achieving your goals is challenging without time management.
It is found that improper planning, especially at the workplace, leads to procrastination and affects productivity.
So daily work planning goes a long way in achieving organizational goals, focusing more on essential tasks even under work pressure.
Time management Statistics:
| According to a survey, most people at work admit wasting time on social media, chatting with colleagues, and taking breaks. Also, employees are productive only fo 2 hours and 23 minutes per day. | ||
| 18% of people use a dedicated time management system, while 33% use a to-do list to manage their tasks and time. | ||
| 22% of people who set goals saw performance improvement. | ||
| 87% of Professionals believe that taking breaks helps to increase productivity. |
Let us take a look at some Time and Task Management tips:
While working, teams may face a lot of pressure and stress to complete tasks for projects within the due date. For the completion of these projects, proper planning and appropriate project and task management is essential. If some techniques are adopted at the management level and by the employees it will help clear work responsibilites and create a smooth workflow.
At the Management level, Managers need to:
Set goals:
First the management needs to set their goals. What their objectives are, what targets they have to achieve, and what should be the end results.
Prioritize them :
Set priority for these projects on a basis like:
- Urgent: needs to be done immediately
- Important: have to be done and cannot be ignored
- Medium: can be done after some time
- Low priority: can be done at a later stage.
Breakdown into small tasks :
A project may have multiple assignments. Break down these assignments into multiple tasks to complete them at each stage.
Schedule and assign them:
Set a due date for each task and allocate them to respective teams.
Track time during implementation:
While working on these tasks, employees need to track time for each task. As a result, it becomes easier to analyze the work done and project status.
On an individual level, employees need to:
Check tasks assigned:
The employees daily need to check tasks assigned to them and the previous incomplete tasks.
Create a plan for each day using a calendar:
Before starting to work employees need to make a plan daily or weekly. A calendar will be of great help to schedule these tasks.
Prioritize the tasks:
There may be multiple tasks for each day. Importantly, they need to prioritize the tasks and complete urgent tasks first.
Set reminders for each task:
Once the employee starts working on a particular task, they may get so involved that they forget to shift to their other tasks. Therefore, setting a reminder will help them get into the mode of working for that particular task.
Set deadline for these tasks:
Setting deadlines will help you to be more focused and motivate you to complete a task in a given period.
Using a time tracker to focus:
Once you start working, use a time tracker or a time measurement technique to entirely focus and have an idea of time spent and balance time for a task.
Block out distractions:
Once you log into a timer, you need to give up all the distractions like social media, chatting on a phone call, taking breaks, etc. For example, Work for 30 min and take a 10 minutes break. Those 30 minutes don’t allow any distraction to disturb your focus or concentration.
Give some time for breaks:
Taking a break is essential to rest your mind. Breaks allow you to focus more and also work without any breaks may lead to burnouts and mistakes while working on a task.
Record the time worked:
After completing work, it is essential to track how much time is spent on each task and record the work details. This time monitoring in the future will help in better planning and also help in future estimation of similar tasks.
All time management begins with planning.
Tom Greening
How does OfficeClip Time management helps in the implementation of goals?
- You can create Projects for different clients, allocate them to members and assign a due date.
- For each project multiple tasks can be created. This task management will help prioritize work and assign it to members along with the due date and the time that can be tracked for each task.
- For each project and task worked on, team members can create a timesheet where they can enter their time for respective tasks. This timesheet will help in billing clients and payment processing.
- With the creation of projects and tasks, management can overview the work done, time spent, and employee performance.
- You can also organize your daily tasks and events in a Calendar to schedule your daily activities ensuring smooth workflow for the day.
Adopting the proper time management techniques with better planning and creating a work routine:
- Will create a work-life balance
- Avoid burnout
- Reduce procrastination
- Improve productivity and efficiency
- Help to achieve goals in a given period
- Reduce stress
- Improve the quality of work
Finally, check this interesting video, about how we interpret time in different phases of life:
In the comment section, let us know the time management techniques you use.
Image Courtesy:
Self management vector created by pch.vector
Calendar vector created by katemangostar
Deepa Kapoor is an online writer for small businesses. She loves to write on the advancements of new technologies and how it affects our lives. She always explores ways to make small businesses more profitable. When not writing, she enjoys reading books and cooking exotic traditional food.