Free Timesheet Templates

Benefits and Drawbacks of Timesheet Templates:

Benefits of using Timesheet templates:

• Track work hours accurately: It allows you to see how long your employees or contractors do their work. You can also create invoices for your clients with their work hours.
• Monitor Productivity and Efficiency: It allows you to track your team’s time use on various tasks and projects. You can use this to spot and stop time loss, improve work methods, and boost work quality.
• Compliance with Labor laws : It helps you comply with overtime, minimum wage, and leave rights laws. They also make mistakes less likely by showing clear records of work hours.

Drawbacks of using Timesheet templates:

• Cannot avoid human errors: Timesheet templates use data that people put in by themselves, which can have mistakes, incorrect numbers, and dishonesty. Employees may leave out their timesheets, put in false hours, or pretend they worked more than they did.
• May affect employee morale: Employees may feel their managers are micro-managing every minute of their work. Unless this issue is addressed, employees may feel less excited and active.
• Expensive to maintain: With Timesheet templates, you must change, copy, and check timesheets often to keep them correct and secure. Employees also need a lot of time and stuff to create, send, collect, handle, and save these templates.

Why are online timesheets better than using templates?

With online timesheets, your data is correct and secure. You avoid errors and fraud by not typing data yourself. You can also track your time from any place and analyze your data with reports and graphs.

The figure shown below is an example of an online timesheet:

Other benefits of online timesheets include the following:

• Timesheet data can be stored in a relational database: While templates are stored in files, online data are usually stored in a relational database (e.g., SQL). This means that the data can be stored in a way that shows how different pieces of data are related to each other. The advantage of storing data like this is that it can be easily queried, shared, and reported.
• Program rules for correct time entry: Database-driven timesheets enable organizations to establish work and time recording rules. For instance, a rule could stipulate 40 hours of work per week. Employees can receive alerts if they disobey these rules.
• No missing timesheets: A simple search command in the database can find un-filled or submitted timesheets.
• Generate reports quickly: Timesheet Templates are not good at making detailed reports. For instance, from many timesheets, it would be tough to determine how many hours an employee worked on a project in a year. But you can write a SQL query with a database-driven timesheet to get the answer.
• Ease of data migration: What if you want to migrate to a different system? If your timesheets are stored in many files, copying this data separately will be hard. With online timesheets, where the data is stored in a database, you can export the data using standard formats like CSV, JSON, or XML.
• Compliance with Government and State Laws:Online, database-driven timesheets can easily conform to state labor laws as these can be built into the database. This allows the creation of non-compliance reports regularly for checking. For example, in the United States, all government vendors must comply with DCAA rules. Online timesheets can detect these errors beforehand to avoid costly audits.

The best solution: a free online timesheet

OfficeClip Timesheet is a free timesheet that can help you track all your activities against customers, projects, and tasks. It is secured by password and two-factor authentication. It can also create comprehensive reports. Some of the features include:

Free version available

Learn more

Unlimited users   time

Learn more

Free upgrades

Learn more

Mobile app

Learn more

Runs on private cloud

Learn more

Setup Accounts Online

Learn more