Free Timesheet Templates

Fill-in and Print Timesheet Templates in Excel, Word, Google Sheets, and PDF format

Timesheet template formats

What are Timesheet Templates?

Our timesheet templates are designed to help you create professional timesheets in various formats such as Excel, Google Sheets, Word, or PDF.

They are easy to use and come with instructions and samples. You can store them on your computer or a shared drive and send them to your manager or administrator.

We also offer a free database-driven timesheet that you can use online or install on your computer. It is user-friendly and customer-driven.

Weekly Timesheet templates

Weekly Timesheet Templates

You can enter your hours weekly; the template will calculate and display your total hours at the end of the week.

This template is ideal for you if you receive payments by the hour and if you create or submit your timesheet weekly.

Bi-Weekly Timesheet template

Bi-Weekly Timesheet Templates

This template is helpful if you create your timesheet every two weeks. You can enter your hours for 14 days here, and the template will calculate and display your total hours.

Bi-weekly timesheets are usually used by contractors who are paid every other week.

Monthly Timesheet template

Monthly Timesheet Templates

Use this template if you are a salaried employee or an employee working full-time or part-time.

It allows you to enter your timesheet for the whole month. The totals are calculated at the end of the month and shown.

Semi-monthly(1-15) Timesheet template

Semi-Monthly(1-15) Timesheet Templates

You can use this template if you are paid semi-monthly. This type of timesheet is primarily used by full-time employees who are paid twice a month.

This template covers the first part of the month (1 - 15); please see below for a template covering the other half (16 - 31).

Semi-Monthly(16-31) Timesheet template

Semi-Monthly(16-31) Timesheet Templates

Like the one above, you can use this template if paid semi-monthly. It is mainly used by full-time employees who are paid twice a month.

This template covers the second part of the month (16 - 31); please see above for the template covering the other half (1 - 15).

time-off request template

Time-Off Templates

Use this template to request a time-off, where you can request for a full-time off or an hourly time-off request. Also, mention the type of leave.

Email this template to your manager/supervisor and get approved.

Daily planner template

Daily Planner Template

This template records the whole week in 15-minute intervals. It gives an overview of how you are spending your time.

This template will help you plan better and focus on more critical tasks.

Benefits and Drawbacks of Timesheet Templates:

Pros and cons of using a template

Benefits of using Timesheet templates:

  • Track work hours accurately: It allows you to see how long your employees or contractors do their work. You can also create invoices for your clients with their work hours.
  • Monitor Productivity and Efficiency: It allows you to track your team’s time use on various tasks and projects. You can use this to spot and stop time loss, improve work methods, and boost work quality.
  • Compliance with Labor laws : It helps you comply with overtime, minimum wage, and leave rights laws. They also make mistakes less likely by showing clear records of work hours.

Drawbacks of using Timesheet templates:

  • Cannot avoid human errors: Timesheet templates use data that people put in by themselves, which can have mistakes, incorrect numbers, and dishonesty. Employees may leave out their timesheets, put in false hours, or pretend they worked more than they did.
  • May affect employee morale: Employees may feel their managers are micro-managing every minute of their work. Unless this issue is addressed, employees may feel less excited and active.
  • Expensive to maintain: With Timesheet templates, you must change, copy, and check timesheets often to keep them correct and secure. Employees also need a lot of time and stuff to create, send, collect, handle, and save these templates.

Why are online timesheets better than using templates?

With online timesheets, your data is correct and secure. You avoid errors and fraud by not typing data yourself. You can also track your time from any place and analyze your data with reports and graphs.

The figure shown below is an example of an online timesheet:

Advantages of using a template

Other benefits of online timesheets include the following:

  • Timesheet data can be stored in a relational database: While templates are stored in files, online data are usually stored in a relational database (e.g., SQL). This means that the data can be stored in a way that shows how different pieces of data are related to each other. The advantage of storing data like this is that it can be easily queried, shared, and reported.
  • Program rules for correct time entry: Database-driven timesheets enable organizations to establish work and time recording rules. For instance, a rule could stipulate 40 hours of work per week. Employees can receive alerts if they disobey these rules.
  • No missing timesheets: A simple search command in the database can find un-filled or submitted timesheets.
  • Generate reports quickly: Timesheet Templates are not good at making detailed reports. For instance, from many timesheets, it would be tough to determine how many hours an employee worked on a project in a year. But you can write a SQL query with a database-driven timesheet to get the answer.
  • Ease of data migration: What if you want to migrate to a different system? If your timesheets are stored in many files, copying this data separately will be hard. With online timesheets, where the data is stored in a database, you can export the data using standard formats like CSV, JSON, or XML.
  • Compliance with Government and State Laws:Online, database-driven timesheets can easily conform to state labor laws as these can be built into the database. This allows the creation of non-compliance reports regularly for checking. For example, in the United States, all government vendors must comply with DCAA rules. Online timesheets can detect these errors beforehand to avoid costly audits.

The best solution: a free online timesheet

OfficeClip Timesheet is a free timesheet that can help you track all your activities against customers, projects, and tasks. It is secured by password and two-factor authentication. It can also create comprehensive reports. Some of the features include:

Free online timesheets

Free version available

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Unlimited users

Unlimited users   time

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Upgrades available

Free upgrades

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Free mobile app

Mobile app

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Installed version

Runs on private cloud

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Hosted version

Setup Accounts Online

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How OfficeClip Timesheet helps?

Free online timesheets

  • The free version enables the advantages of the electronic timesheet without any cost to the user.
  • Custom reports are available to see timesheet trends.
  • Ability to search any timesheet in the system.
  • DCAA compatibility rules are built-in (requires paid version).
  • Online timesheet submission and approvals (requires paid version).
  • Create rules for edit checks.
  • Integration with other systems like QuickBooks, ADP, etc.
  • Ability to track paid time-offs.
  • Ability to track company and project expenses.
  • Ability to send invoices.

Streamline your Time Tracking process

Get Started with OfficeClip Free Timesheet


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